Documents a required for Incorporating a Private Limited Company :
1. Copy of Income Tax PAN (Permanent Account Number) of all directors / Promoters.
2. Copy of Address Proof (Voter Id, Passport, Driving License, Aadhar Card) of all Directors / ShareHolders.
3. Latest passport size Photographs of all directors / Promoters.
4. Registered Office Address Proof – Electricty Bill along with Rent Agreement / ownership proof of proposed registered office.
5. Copy of Mobile bill, telephone bill, electricity bill or Bank Statement of all directors / promoters with Present address (could be different from permanent address).
Click Here to generate Incorporation Documents – Take print out and send us scanned copy of the same.
Process to Incorporate Company with Foreign Nationals
We need following documents of Foreign National
1. Copy of Passport ( as Proof of Identity)
2. Address proof ( Telephone bill, Electricity bill or Bank statement)
3. Five Photographs
All the documents should be Notarized and sent to us in Originals
Where subscriber to the memorandum is a foreign national residing outside India-
In a country in any part of the Commonwealth, his signatures and address on the memorandum and articles of association and proof of identity shall be notarized by a Notary (Public) in that part of the Commonwealth.
In a country which is a party to the Hague Apostille Convention, 1961, his signatures and address on the memorandum and articles of association and proof of identity shall be notarized before the Notary (Public) of the country of his origin and be duly apostillised in accordance with the said Hague Convention.
In a country outside the Commonwealth and which is not a party to the Hague Apostille Convention, 1961, his signatures and address on the memorandum and articles of association and proof of identity, shall be notarized before the Notary (Public) of such country and the certificate of the Notary (Public) shall be authenticated by a Diplomatic or Consular Officer empowered in this behalf under section 3 of the Diplomatic and Consular Officers (Oaths and Fees) Act, 1948 (40 of 1948) or, where there is no such officer by any of the officials mentioned in section 6 of the Commissioners of Oaths Act, 1889 (52 and 53 Vic.C.10), or in any Act amending the same;
Visited in India and intended to incorporate a company, in such case the incorporation shall be allowed if, he/she is having a valid Business Visa.
Simple procedure in just 9 points to Register Pvt Ltd Company:
1. Check if the proposed promoters / directors have Director Identification No (DIN) or not
2. Apply for digital signatures of directors who donot have DIN.
3. Apply for Director Identification Number
4. Check for Name Availability
5. Application for Name Approval is Filed in form INC-1
6. After the name is approved, the MOA and AOA are drafted and sent for MCA Approval.
7. Form INC-7 along with INC-22 and DIR-12 to be filed online after the MOA and AOA are drafted.
8. If the E Forms are found to be in order and gets approved by ROC
9. PAN and TAN Number are applied after getting the Incorporation Certificate
New Process to Register Pvt Ltd Company:
1. Check for Name Availability
2. Application for Incorporation is Filed in form INC-29
3. If the E Forms are found to be in order and gets approved by ROC
4. PAN and TAN Number are applied after getting the Incorporation Certificate
COMPLIANCES AFTER THE INCORPORATION OF PRIVATE LIMITED COMPANY
Apply for PAN and TAN
Apply for Sales Tax / Service Tax Registration based on the nature of Business.
Filing ADT-1 for Appointment of First Auditor of the Company within 1 Month of Incorporation of Company and in case the Board fails to appoint such auditor, it shall inform the members of the company, who shall within ninety days at an Extra Ordinary General Meeting appoint such auditor and such auditor shall hold office till the conclusion of the first Annual General Meeting.
Filing Income Tax Return of Company on or Before 30th September every year
To maintain proper Books of Accounts
Get your account books Audited Every Year
Filing of form MGT-7,AOC-4 and ADT-1 every Year
PENAL PROVISIONS FOR NON COMPLIANCE
If a company does not maintain proper books of accounts then the company and every officer of the company who is in default shall be punishable with fine which shall not be less than fifty thousand rupees but which may extend to three lakh rupees and where the failure is a continuing one, with a further fine which may extend to one thousand rupees for every day, after the first during which the failure continues.
If a company fails to file Form AOC-4 within time, the company shall be punishable with fine of one thousand rupees for every day during which the failure continues but which shall not be more than ten lakh rupees.
If a company fails to file Form MGT-7 before the expiry of the prescribed period, then the company shall be punishable with fine which shall not be less than fifty thousand rupees but which may extend to five lakhs rupees and every officer of the company who is in default shall be punishable with imprisonment for a term which may extend to six months or with fine which shall not be less than fifty thousand rupees but which may extend to five lakh rupees, or with both.